Privacy Policy

1. Overview

Welcome to IDA Mobile ("the App"), developed and operated by IDL ("we," "us," or "our"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application available on iOS and Android platforms.

IDA Mobile is an enterprise application designed for managing purchase orders, projects, vendors, and includes AI-powered chat assistance for business operations. By using the App, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Information You Provide Directly

When you create an account and use IDA Mobile, we collect the following information:

• Account Information: Email address, first name, last name, and profile picture
• Authentication Data: Password (stored securely as a hash) and one-time passwords (OTP) for two-factor authentication
• Purchase Order Data: PO numbers, vendor details, shipping addresses, line items, descriptions, quantities, pricing, tax information, and notes
• Project Information: Project names, numbers, locations, start and end dates, and budget information
• Vendor Data: Company names, contact person names, email addresses, and phone numbers
• AI Chat Data: Messages, prompts, conversation history, and file attachments you submit to the AI assistant

2.2 Information Collected Automatically

When you use the App, we automatically collect certain information:

• Device Information: Device model, operating system version, and unique device identifiers
• App Usage Data: Features accessed, session duration, and interaction patterns
• Error and Crash Data: Technical logs, error messages, and crash reports to help us improve app stability

2.3 Information from Device Permissions

With your consent, we may access the following device features:

• Camera: To scan documents and capture images for purchase orders
• Photo Library: To attach existing images to purchase orders and chat messages
• Location: To associate location information with projects for tracking purposes
• Storage (Android): To save and access documents, PDFs, and other files

3. How We Use Your Information

3.1 Core Service Delivery

• Creating and managing your user account
• Processing and tracking purchase orders
• Managing projects, vendors, and cost codes
• Generating and distributing PDF documents of purchase orders
• Providing AI-powered chat assistance for business queries

3.2 Communication

• Sending purchase orders to vendors via email on your behalf
• Delivering push notifications about PO status updates and approvals
• Sending account-related communications (password resets, security alerts)

3.3 Analytics and Improvement

• Analyzing crash reports to improve app stability
• Monitoring app performance and identifying issues
• Understanding usage patterns to enhance features

3.4 Security

• Authenticating users and managing secure sessions
• Preventing unauthorized access and fraudulent activity
• Maintaining audit logs for administrative purposes

4. AI-Powered Features

IDA Mobile includes an AI-powered chatbot assistant designed to help you with business queries and document handling.

4.1 How the AI Assistant Works

• You can create AI projects and chat threads to organize conversations
• The AI processes your text prompts and file attachments to provide relevant responses
• Conversation history is maintained within each chat thread for context

4.2 Data Used for AI Processing

• Text messages and prompts you submit
• File attachments (documents, images) you upload to chat
• Previous messages in the same conversation thread for context

4.3 AI Data Retention

• Chat history is stored on our secure servers
• You can delete individual chat threads or entire AI projects at any time
• Deleted chat data is permanently removed from our systems

5. Data Sharing

We do not sell your personal information. We may share your information in the following circumstances:

5.1 Service Providers

• Sentry: For error tracking and crash reporting to improve app stability. Sentry receives device information and error logs.
• Expo: For delivering over-the-air app updates and push notifications. Expo receives device tokens and app version information.

5.2 Business Operations

• Vendors: When you send a purchase order, the vendor receives the PO details via email as initiated by you

5.3 Legal Requirements

We may disclose your information if required by law, court order, or government request, or to protect our rights, privacy, safety, or property.

5.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change.

6. Data Security

We implement industry-standard security measures to protect your information:

• Encryption in Transit: All data transmission uses HTTPS/TLS encryption
• Secure Authentication: JWT-based authentication with automatic token expiration and refresh
• Two-Factor Authentication: Optional OTP verification for enhanced account security
• Secure Token Storage: Authentication tokens are stored using iOS Keychain and Android Keystore
• Password Security: Passwords are never stored in plain text; they are securely hashed

While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.

7. Your Rights and Choices

7.1 Access and Correction

You can access and update your account information directly within the App. Contact us if you need assistance accessing your data.

7.2 Data Deletion

• Delete AI chat threads and projects directly within the App
• Request complete account deletion by contacting our support team
• Account deletion requests are processed within 30 days

7.3 Permission Controls

You can manage app permissions through your device settings:

• Revoke camera access at any time
• Disable photo library access
• Turn off location services
• Disable push notifications

7.4 Opt-Out Options

• Analytics (iOS): You can opt out of analytics collection through the App Tracking Transparency prompt
• Push Notifications: Disable in your device settings

8. Cookies and Tracking

IDA Mobile is a native mobile application and does not use browser cookies. However, we may use similar technologies for:

• Local Storage: Storing app preferences and cached data on your device
• Analytics: Collecting anonymized usage data to improve the App

On iOS devices, we respect your App Tracking Transparency preferences and will not track you across other apps and websites without your consent.

9. Children's Privacy

IDA Mobile is an enterprise business application and is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children under 18.

If you believe we have inadvertently collected information from a child under 18, please contact us immediately at support@armadalogics.com, and we will take steps to delete such information.

10. Personal Information Protection Act (PIPA) Compliance

In accordance with the Personal Information Protection Act (PIPA), we are committed to protecting your personal information and ensuring transparency in how we handle your data.

10.1 Collection of Personal Information

• We collect personal information only for legitimate business purposes as outlined in this policy
• We obtain your consent before collecting, using, or disclosing your personal information
• You will be informed of the purpose for which your information is being collected at the time of collection

10.2 Your Rights Under PIPA

As a data subject, you have the following rights:

• Right to be Informed: You have the right to know what personal information we collect and how it is used
• Right to Access: You may request access to your personal information held by us
• Right to Correction: You may request correction of inaccurate or incomplete personal information
• Right to Deletion: You may request deletion of your personal information, subject to legal retention requirements
• Right to Suspend Processing: You may request that we stop processing your personal information in certain circumstances
• Right to Data Portability: You may request your personal information in a commonly used, machine-readable format
• Right to Withdraw Consent: You may withdraw your consent for data processing at any time

10.3 Data Protection Measures

• We implement appropriate technical and organizational measures to protect your personal information
• Access to personal information is restricted to authorized personnel only
• We conduct regular reviews of our data protection practices
• Personal information is retained only for as long as necessary to fulfill the purposes for which it was collected

10.4 Third-Party Disclosure

• We do not sell, trade, or rent your personal information to third parties
• Personal information is only shared with third parties as described in Section 5 of this policy
• We ensure that third-party service providers maintain appropriate data protection standards

10.5 Exercising Your Rights

To exercise any of your rights under PIPA, please contact us at support@armadalogics.com. We will respond to your request within 30 days. You may be required to verify your identity before we process your request.

11. Policy Updates

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons.

• We will notify you of material changes through the App or via email
• The "Effective Date" at the top of this policy indicates when it was last updated
• Continued use of the App after changes constitutes acceptance of the updated policy

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: